Club Rules (A supplement to the Statutes)
1. Management of the Club
a) The Statutes define the roles of the General Assembly (of all Members) and the Board (elected by the General Assembly). All Members of the Board must be legally resident in Andorra.
b) Approximately every two years at least half of the Board will resign. Board Members may offer themselves for re-election. Candidates for re-election must be nominated by at least 5 Members two weeks before the General Assembly meeting. There will always be a secret vote, with Members allowed to vote for or against any candidate standing unopposed for office.
2. Membership
Details may be found in the Statutes, sections 6, 7 & 8.
3. Payment of Membership Fees
Details may be found in the Statutes, section 9.
4. Financial Control
No member of the Board, Member or Activity/Interest Group may commit any expenditure by the Club without prior authorisation of the Board, which may be given as a periodic budget or for an item. The Board will only authorise expenditure against a clear statement of what is to be acquired or achieved and with prior budgetary approval of the General Assembly.
5. Payments for Activities
Payments made by Members for activities are not refundable except at the discretion of the organiser or if the activity is cancelled. Members have the right to appeal to the Board.
6. Liability
Neither the Club nor the members of its Board are liable for damage to the person or property of Members or third parties howsoever caused. Each Member accepts liability for personal injury and for damage caused by, or to, him or her. The Club advises Members to insure for liability to third parties.
7. Commercial Activities
Members may not undertake any commercial activity at any Club meeting without the prior agreement of the Board in writing. If agreement is given the Member must make clear that the Club is not responsible for the activity concerned.
8. Membership Personal Data
The Membership Secretary will maintain a Membership List containing such personal data as is necessary to carry out the legitimate interests of the Club, subject to the requirements of Llei 29/2021, del 28 d’octubre 2021, qualificada de protecció de dades personals (or its successor). Access to this data shall be strictly controlled and shall not be provided to third party commercial enterprises except for payment processing.
Rules of Procedure
A. The Board
The President shall take the Chair at all meetings of the Board. In the case of absence, the powers of the President will be delegated, in writing, to a Board Member.
The Board shall delegate responsibility to one or more of its members to discharge the following specific functions:
(i) To act as Secretary. The Secretary shall prepare the Catalan Book of Acts. The Secretary shall prepare the English version of the minutes of the Board.
(ii) To present periodic accounts to the Board.
(iii) To approve and audit on a regular basis, the accounts of all the Activity/Interest Groups, Publications and the Club Activities organisers.
(iv) To be responsible for collection of subscriptions, for sending out reminders when direct debits have been returned and for proposing membership cancellations to the Board, and
(v)to maintain an up-to-date membership database for all Members with their personal details.
The quorum for a meeting shall be 50% of the number of members of the Board or five, whichever is the less.
A proposal to change procedures or rules, subject to conformity with the Statutes and the Law of Associations, must be passed by a two-thirds majority of the members of the Board. Other proposals require only a simple majority of those present.
The President shall have a casting vote.
The Board shall fix the dates and places of its meetings as necessary.
The Board elects the President for a period of four years.
B. Publications and communications
The main vehicle for communication within the Club and for promotion of the interests of the Club will be its web site at www.international-clubandorra.com. The Board shall delegate one of its members to be the editor of the site and he may in turn delegate individual portions or areas of the site to sub-Editors. The Editor and sub editors are responsible for ensuring that the content of the site is not offensive in any respect and does not infringe on the personal privacy of individual members.
Clubhouse Rules
• Entry is restricted to ICA Members and their guests.
• Guests must be signed in and be accompanied by a member. The member will be responsible for the good behaviour of their guests.
• Guests are not permitted to make any purchases in the Clubhouse.
• Members who have signed in a Guest should not leave the clubhouse before their Guest.
• Any person whose behaviour is deemed inappropriate or prejudicial to the good reputation of the ICA will be asked to leave the Clubhouse.
• No illegal substances may be consumed on Clubhouse premises.
• Smoking is not permitted on Clubhouse premises.
• No pets other than trained service dogs may be brought inside the Clubhouse.